Set the bed fees that meet the care needs of your clients and the financial needs of your care home.

Here is how the Quality Care Calculator can make all the difference to the success of your care home.

Make sure your running cost is covered by your resident fees.

The cost of running your care home needs to be covered equally by each of your clients.

Enter your monthly fixed costs and staff costs and the tool will calculate the minimum weekly (breakeven) cost for each resident.

This is the absolute minimum cost for each resident and is the starting point for all of your fees and so vital to get right.

A penny below this breakeven point equals a financial loss.




Quality Care Calculator
Quality Care Calculator

How much BASIC care can you provide?

Each resident can receive a certain amount of BASIC care as part of your running cost.

You need to know how much care time they can receive so that you know that any care provision above this must be calculated separately and added to this breakeven cost.

The Quality Care Calculator will calculate how much basic care and nurse time each of your clients can receive daily as part of this cost.


What EXTRA care does a person need?

Detail the extra individual care that your client needs, including any medical sundries and specialist equipment, and the Quality Care Calculator will calculate how much it will cost you to deliver that care.

Quality Care Calculator
Quality Care Calculator

Know your total cost of care for a person

Having entered your running costs and extra care required the Quality Care Calculator will provide a summary of all these costs and provide a total weekly cost of care for this person.

This is your breakeven point for this person. – the point at which you have covered your costs but no more.

Receive a fee below this breakeven point and you will be losing money and subsidising the care you need to provide


Set the Right Fee

Set the fee that gives you the profit return your care home business needs.

Before adding your business profit you can add a contingency to your breakeven point – an Impact Analysis – to cover future rises in your costs.

Add the profit margin you requireand you will have your final fee and how much profit you will return.

If you receive an annual uplift you can go back in and add that to any resident quotes in your library.

Quality Care Calculator
Quality Care Calculator

New Feature: Compare your Fee to your referrer’s offer

Now you can compare the return you will make on the fee you have calculated you need versus the fee your referrer would rather pay.

Add your referrer’s offer into this table and it will show you:

  • How much profit or loss you will make on that fee,
  • The weekly difference between the fee you set and
  • The annual profit or loss you would make on the referrer’s fee versus your target fee.

This table will highlight the financial impact of your referrer’s offer should you accept it. It will give you the information you need to know if you can accept their fee or if you need to walk away.


Create and store accurate quotes in minutes

The Quality Care Calculator contains everything you need to create quotes for clients both quickly and accurately.

It will securely store your live quotes and make them ‘residents’ should they move into your care home. You can easily retrieve all of your live and resident quotes to review and amend as needed.

Quality Care Calculator

Separate login for your accountant or finance manager

If you want your accountant or a finance manager to enter you running costs but not have access to the rest of the tool so that you keep your client data and prices private, you can set up a separate login for them that only gives them access to the running cost part of the tool.



    The Quality Care Calculator is priced based on the number of beds you have so a 6-bedded care home isn’t spending the same as a 60-bedded home for this tool.


    Depending on how many beds you have, the tool will work out to cost between 13p and 38p per bed per week.


    Are you paying for the care you provide?


    Take advantage of the 14-day free trial to see if you are paying for the care you provide your residents. Once you have entered your running costs, take a few minutes to create a new quote and to enter the care you provide for one of your residents. Compare the cost of caring for that person against the fee you receive. How do they compare? Do this for all of your residents to see how much profit or loss you are actually making.

    Sign up to the Quality Care Calculator and take advantage of the 14-day free trial and find out if you are paying for the care you provide.

    Eliminate all guesswork and calculate accurate quotes that cover the care you need to deliver and the profit you need to return.

    Cover Your Costs

    Know exactly how much the base cost needs to be for each resident in order to cover the running costs – your fixed and staff costs – of your care home.

    Clear Breakdown of Your Care Cost

    Show a clear, accurate breakdown of your care costs and be able to show what care would need to be reduced if your referrer wants you to reduce your fee.


    Accurate Quotes in Minutes

    The running costs you enter apply to all subsequent quotes you create. Enter any extra care needed and target profit and your fee is calculated for you.

    Eliminate Guesswork

    No longer accept a fee hoping it will be enough to care for your client and your business. Present a fee that you know will.

    Cost Based on Actual Care Needs

    Accurately calculate the cost for all the extra care you need to provide, against the average hourly rate of your carers and nurses, so you know you can afford to deliver that care and not hope you can.



    Create New Quotes Anywhere

    The Quality Care Calculator is mobile friendly so you can review all quotes created and create new ones wherever you may be.

    Access All Your Quotes Anytime

    All of your quotes are stored safely, securely and privately in the cloud and are accessible at any time.


    Positive Client Reviews

    Cost out increased or reduced care needs of clients so that, along with your evidence, you can clearly present the new cost of meeting their care needs.

    Stay Financially Healthy

    No longer guess how much it will cost to deliver the individual care a person needs and to keep your care home financially viable.

    Return a Healthy Business Profit

    Set the profit your care home needs to remain financially strong and divide into your running costs so your referrers can’t pressure you to reduce it.


    Frequently Asked Questions

    Do you have questions about the Quality Care Calculator? See the list below of our most frequently asked questions. If you want to asked another then please do contact us.


    Who should use the Quality Care Calculator?

    The quality Care Calculator is the only tool that you will be accurately calculate the care feeyou need. So whether you run a residential home or a nursing home for people with high-end needs, you need this tool.


    I’m not IT savvy – is it hard to use?

    The Quality Care Calculator takes you through the usual steps you should take to create an accurate quote. We’ve worked hard to make it flow in a straightforward, easy to use way. Should you be unsure, we have a number of videos and a user guide to help you and our support email should you still have a question we hadn’t covered.


    Do I Need to download any special software?

    No. Provided you have access to the internet and a web browser you can log into the Quality Care calculator from anywhere and use all its features.


    Do you offer an enterprise plans if we have more than 5 care homes?

    Absolutely, contact us a and let us know how many care homes you need the tool for and we will come back to you.


    Do I need to re-subscribe every year?

    No. Your subscription will automatically renew every 12 months. Your subscription price will not change, so with this special offer you will only be charged £149 per year, never more. If you wish to cancel your subscription, for any reason, please contact us.


    How do I cancel before the end of the Free Trial?

    You can cancel your subscription at any time during the 14 day trial period. Just email us at and we will cancel your subscription for you.


    My Free Trial is over but I am within the 30 day money back guarantee period. How do I cancel my subscription?

    You can cancel your subscription at any time within the first 30 days of signing up. Just email us at and we will cancel your subscription and give you a full refund.


    How does the 30 day Money Back Guarantee Work?

    We offer a 30 Day No Risk Money Back Guarantee. The money back guarantee starts when you register for your free 14 day trial. Once you have completed your free trial your card will be charged with the first subscription payment, you will still have 16 days remaining to try the tool and get your money back if for some reason the tool is not right for you.

    Take the guesswork out of setting the right fees.

    Start today to set and receive the fees you need


    Can Prove the Fee I need

    Being able to prove the cost of the care we need to deliver the care needed and sticking to our guns has resulted in us receiving the right fees.

    Kate Collins
    Home Manager

    Taken Back Control

    Having spent years putting together quotes based on what authorities were willing to pay, I now have a tool that gives me the confidence to challenge and ultimately get the fee I need.

    Stephanie Smith
    Home Manager

    No risk to your investment

    The Quality Care Calculator will give you the power to set and negotiate the fees you really need.

    But should you have any concerns at all then I’m taking away any risk to you. If for some reason the tool isn’t providing what you need so you can accurately calculate the fees you need and you wish to cancel your subscription then send us an email to and we will refund your payment in full.











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